In-Office Policies

We're Very Pleased to Welcome Members and Friends Back to the SCBA Office on September 1, 2021!

Only those who provide proof of full vaccination (meaning they are 14 days past receiving all recommended doses of a COVID-19 vaccine) will be admitted to the SCBA Office. These forms of proof must be submitted in advance of the in-person activity. SCBA will keep a confidential list of individuals who have previously provided proof of vaccination status. You will not be asked to provide proof of vaccination status again once proof has been supplied to SCBA.

Anyone who is not feeling well or has any of the symptoms associated with COVID-19 should not attend, but rather get tested for the virus and self-quarantine. It is important that attendees be considerate of their fellow attendees and the greater community at large.

These protocols are subject to change based on CDC guidance and any orders or recommendations in place by state and local health agencies on the date of the program.

SCBA will continue to provide remote options for those who are unable or do not wish to be vaccinated and/or are not comfortable meeting in-person for whatever reason.

COVID-19 Safety Acknowledgment and Assumption of the Risk

Because COVID-19 is extremely contagious and is spread mainly from person-to-person contact, SCBA has put in place preventive measures to reduce the spread of COVID-19 while participating in events held or sponsored by SCBA; however, SCBA cannot guarantee that its participants, volunteers, partners, or others in attendance will not become infected with COVID-19.

In light of the ongoing spread of COVID-19, individuals who fall within any of the categories below should not engage in in-person SCBA events and/or other face to face activities. By attending an in-person program, you certify that you do not fall into any of the following categories: 

  1. Individuals who currently or within the past fourteen (14) days have experienced any symptoms associated with COVID-19, which include fever, cough, and shortness of breath among others (see Duty to Self-Monitor Section below);
  2. Individuals who believe that they may have been exposed to a confirmed or suspected case of COVID-19 or have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment.

In attending an in-person program, you acknowledge and understand the following:

  1. Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;
  2. You knowingly and freely acknowledge this risk and understand and represent that you will honestly and responsibly make representations of your vaccination and health status. You will always conduct yourself responsibly at the SCBA office and SCBA-sponsored activities while fully obeying all requirements of the organization and the venue.

Participants agree to self-monitor for signs and symptoms of COVID-19 and, contact Amy Jarvis, SCBA Executive Director, at if they experience symptoms of COVID-19 within 14 days after participating in a SCBA activity or volunteering with SCBA.

All visitors to the SCBA office and participants at an in-person program hosted or sponsored by SCBA are required to review the following list of COVID-19 symptoms and risk factors below.

Note any symptoms you are experiencing that are not explained by another medical condition:

  • Fever or chills (fever = 100.4°F/38°C or above)
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • Within the past 14 days, have you had contact (been within 6 feet for more than 15 minutes) with anyone that had COVID-19 or COVID-19 symptoms?
  • Within the past 10 days, have you tested positive for COVID-19?
  • Have you been instructed by a public health official or healthcare professional to quarantine or isolate due to a potential COVID-19 exposure?

If there is a positive response to any of the items listed above prior to the program, contact SCBA at for additional guidance. Please do not come to the SCBA office or attend an offsite program hosted by SCBA.

Health Screening/Temperature Check
In light of the presence of COVID-19 variants in Sonoma County and to ensure the safety of everyone, all attendees at in-person activities should expect to submit to a brief health screening and temperature check when they arrive at the activity.

Office Set-Up for In-Person Activities:

Seating in SCBA's meeting room has been reduced in order to provide more space between attendees at meetings and seminars. There are now approximately 24 seats available in the meeting room. When you register for any seminar with SCBA, it will be assumed you are registering for the remote (Zoom) option unless you contact our office to let us know you intend to attend in-person. SCBA staff will then give you instructions for providing proof of vaccination for the in-person activity. Anyone who wishes to attend in-person should make arrangements with the SCBA office to reserve their seat as soon as possible to make sure there are still seats available. Seats will not be saved for walk-ins. Anyone who hasn't pre-registered should call the SCBA office before they arrive to make sure there are seats available and to receive instructions on providing proof of vaccination.

Similarly, anyone who wishes to attend a section meeting in-person (when availability for such is announced by the section) should contact the SCBA office to reserve their seat. 

In accordance with the Centers for Disease Control (CDC) and the state and local health agencies, masks are not required for vaccinated individuals. While vaccinations are required to attend in-person activities at the SCBA office, all members and guests should respect the masking and social distancing preferences of fellow attendees. Those who wish to wear masks for any reason may continue to do so.

Color-coded badges will be made available to attendees in order to let others know their social distancing comfort level.

  • Red badges/stickers indicate a person wishes to be socially distant from others. Keeping a 6’ distance, when reasonably able, would be appreciated.
  • Blue badges/stickers indicate a person is comfortable with an elbow bump greeting and some social distancing, but staying 6’ back isn’t necessary.
  • Green badges/stickers indicate a person is comfortable with no social distancing.

Hand sanitizer will be located at key locations throughout the office, including, but not limited to, food and beverage area(s), meeting rooms, and the registration table/front desk. We encourage all attendees to wash hands often with soap and water for at least 20 seconds, after blowing their nose, coughing, or sneezing and before eating. Avoid touching your mask, eyes, nose, and mouth.

We will keep a record of all visitors entering the SCBA office. The visitor log will allow us to notify visitors if an illness was reported while they were present at our site.

Should a positive test result be reported to SCBA, we will notify all attendees of this result. The identity of the patient or other identifying information will not be revealed, alluded to, or confirmed, even if explicitly asked. Attendees should then assume they meet the guidelines for close contact and quarantine (or not) as recommended by the CDC and state and local health agencies, based on your vaccination status. Appropriate state guidelines should then be followed.

Lawyer Referral Service

SCBA can help you find the right lawyer to assist you with your legal issues.
Contact Win Rogers by email or call her at (707) 546-5297 for a referral.